EPL Sports Reservation Agreement
This reservation agreement sets out clearly and simply the responsibilities that EPL Sports tours LLC have to you, and which in turn you have to us, when a contract is made between us. Once we have accepted and confirmed your booking a contract exists between us under which we accept responsibility to provide all services as described.
1) You Pay a Deposit
By agreeing to this contract you are confirming the provisional booking of your tour and agree to pay all payments as specified.
2) You Pay the Balance
The final payment must be paid at least 8 weeks prior to the departure date. If the balance is not paid within this timeframe, we cannot guarantee your arrangements and if it is necessary to cancel your tour we will retain deposits and apply the appropriate cancellation charges (please see below).
3) If You Cancel Your Tour
EPL Sports Tours LLC must received written confirmation of any cancellation. Charges apply as shown below.
Terms of cancellation
|Timeframe prior to departure, in which written cancellation is received||The cancellation charge, shown as percentage of overall tour cost (per person)|
|26 weeks (6 months) or more||No fee|
|15-25 weeks||50% of overall tour cost|
|9-14 weeks||75% of overall tour cost|
|8 weeks or less||100% of overall tour cost|
If the reason for cancellation is covered by your travel insurance policy you may be able to reclaim some of these charges.
4) COVID 19 - Group cancellation (2021 only)
On all 2021 tours, if you cancel the tour as a group (not as an individual), all payments excluding flight payments will be refunded (please check the terms & conditions of your chosen airline on their refund policies). Written confirmation of the group cancellation must be received at least 90 days prior to the departure date (refunds can take up to 6 weeks). If the tour is cancceled 89 days or less before the departure date - normal cancellation charges will apply - as noted in Section 3 of the reservation agreement.
5) Conditions of carriage
When you travel on an aircraft, train or ship the conditions of carriage of that carrier and are subject to national and international conditions which may limit or exclude liability. Your contract under the terms of this Agreement is subject to law and jurisdiction.
Travel insurance (loss of luggage, flight cancellation, re-scheduling etc) is optional and is recommended by us. We require proof of health insurance (copy medical card) for each member of your tour group and confirmation that your insurance coverage will be effective in your tour destination.
For all continental tours you will require a full valid passport (with over 6 months validity from the tour end date), or parties can travel on a collective passport providing applicants are under the age of 18 (application forms are available from your regional passport office). If there are any doubts as to the status as a resident of any member of your party you must check with the Embassies or Consulates of the countries to be visited to confirm the passport or visa requirements needed in each particular circumstance. We cannot accept responsibility if passengers are not in possession of the correct travel documents, which include visa's.
On all tours we act as agents of Tour Box Ltd
9) Force Majeure
We regret we cannot accept liability, make any refunds or pay any compensation where the performance or prompt performance of contractual obligations is prevented or affected by reason of circumstances amounting to ‘force majeure’ including any event that which we or the supplier of the service(s) in question could not even with all due care, foresee or forestall such as (by way of example and not by way of limitation) war or threat of war, riot, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire, acts of god, epidemics, pandemics, adverse weather conditions and all similar even. EPL Sports Tours LLC will undertake reasonable efforts to minimize such costs and to make alternate arrangements where possible.
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